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Every member of a team workspace has one of two roles: Owner or Member. Roles control what actions a person can perform across workspace settings, tags, blocks, and spaces.

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Roles

Owner

Full control over the workspace. Owners can manage settings, billing, members, tags, and all content. A workspace must always have at least one owner.

Member

Has access to all Promptr features and can create and edit their own blocks and spaces. Cannot change workspace settings or invite new members by default.

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Permissions reference

ActionOwnerMember
View workspace settings✓—
Update workspace name and logo✓—
Configure member permissions✓—
Delete workspace✓—
Leave workspace✓✓
ActionOwnerMember
View member list✓✓
Invite members (email)✓If permitted by owner
Invite owners (email)✓—
Generate invite link✓If permitted by owner
Cancel pending invitations✓—
Change a member’s role✓—
Remove a member✓—
ActionOwnerMember
View tags✓✓
Create tags✓If permitted by owner (default: yes)
Rename and delete tags✓If permitted by owner (default: no)
ActionOwnerMember
Create blocks and spaces✓✓
Edit own blocks and spaces✓✓
Use shared spaces and blocks✓✓
Access private spaces they’ve been added to✓✓
Access private spaces they haven’t been added to✓—
ActionOwnerMember
View billing information✓—
Add or update payment method✓—
Cancel or modify subscription✓—
Download invoices✓—

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Owner-controlled permissions for members

Owners can extend specific capabilities to all members from Workspace Settings → Members (for invite permissions) and Workspace Settings → Tags (for tag permissions):
PermissionDefaultDescription
Allow members to inviteOffLet members send email invitations to new people. Members can only invite others as members, not as owners.
Allow members to create tagsOnLet members create new tags to organize blocks.
Allow members to manage tagsOffLet members rename and delete existing tags.

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Private spaces

Spaces can be set to private or shared.
  • Shared spaces are visible and accessible to all workspace members.
  • Private spaces are only visible to the members who have been explicitly added to them.
Owners can always access all spaces, including private ones they haven’t been added to. Members only see private spaces they’ve been added to.

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Changing roles

Owners can change a member’s role at any time from Workspace Settings → Members. Click the role badge next to a member’s name and select a new role from the dropdown.
A workspace must always have at least one owner. You cannot demote or remove a member if they are the only owner. Assign another owner first.

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Leaving a workspace

Any member can leave a workspace from Workspace Settings → General → Danger Zone. If you are the last owner, the leave button is disabled. You must either promote another member to owner or delete the workspace before you can leave.